Cloud - Use case 1: Manage project data together

Use the Weblication ^® Cloud to manage all data for a project together in the cloud. Every project employee in your company has access to the same data. Sending via e-mail or filing via FTP is therefore no longer necessary.

The company's project files are to be managed in the cloud. A project manager should be able to manage the documents in the cloud and therefore also edit, delete and upload them. A project caller should only have viewing rights to the project files so that they can also download them.

To be able to implement this, you need the following minimum requirements in the license:

• 1 administrator
• 1 cloud user
• 1 public user
  

As administrator, create the following groups via group management:

• cloudprojects
• cloudproject administration
  This should be a subgroup of "cloudprojects", for which you select the group "cloudprojects" in the "Included in" field.

As administrator, create the following users via the user administration with corresponding group membership:

• cloudprojectmanager
  
  • User type:
    cloud user
  • Group membership:
    cloudproject administration
  • Start path when opening the cloud:
    /cloud/projects
    
• cloudproject caller
  
  • User type:
    Public user
  • Group membership:
    cloudprojekte
  • Start path when opening the cloud:
    /cloud/projects

You can name the users, groups and the start path to suit your project.

Now create the start path mentioned in step 1 as an administrator in the cloud. To do this, call up the cloud via the Weblication^® panel ('Personal functions - My cloud').

Store the directories outside of user-dependent cloud directories (e.g. /cloud/admin). A general directory is recommended, which is why you should change to the top cloud directory /cloud.
Create the desired directory there. In the example:

• /cloud/projects

So that this directory can be selected in the web view, set the eye icon of the projects directory to green as administrator when calling /cloud.

As administrator, define the desired permissions for this directory at directory and file level. In the example:

• Directory settings
  
  • General
    Activate the option "Inherit settings to subdirectories".
    
  • Rights
    Set your own rights:
    "Cloud project administration" group with"Owner" role
    "Cloud projects" group with"Guest" role
  • Upload
    Set your own settings to suit your implementation.
• Default file settings
  
  • Properties - Rights
    Set your own rights:
    Group"cloudproject administration" with role"owner"
    Group"cloudprojects" with role"guest"

We recommend creating a directory template directly for this directory area (here: /cloud/projects), which is set so that it can be selected for the web view . This makes it easier for you to create the subdirectory structure, which can look like this, for example:

• /cloud/projects/quarter1
• /cloud/projects/quarter2
• etc.
  

If necessary, adjust the above settings to suit your requirements.